Introduction
A DBA (Doing Business As) name, also known as a trade name or fictitious name, allows an individual or company to conduct business under a different name other than their legal entity name. In Arizona, the process of obtaining a DBA name is relatively straightforward but requires adherence to specific guidelines. This article will guide you through the necessary steps to register a DBA name in Arizona.
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Step 1: Choose a DBA Name
The first step in obtaining a DBA name in Arizona is choosing a unique and appropriate name. Make sure the name you select is not already in use by another registered business entity in Arizona. It should also comply with Arizona's legal requirements, which include avoiding words that may confuse or mislead the public about the nature of your business.
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Step 2: Research the Name Availability
To ensure your chosen DBA name is available and not already registered in the state of Arizona, you should conduct a thorough search using the Arizona Corporation Commission's online database. This database contains records of all registered businesses in Arizona, including those with DBA names. Search for your chosen name to confirm its availability.
Step 3: File a Trade Name Application
Once you have verified that your chosen DBA name is available, the next step is to file a Trade Name Application with the Arizona Corporation Commission (ACC). This application can be completed online through the ACC's eCorp website. Provide all the necessary information, including your legal name and business or entity type, as well as your address and contact details. You will also need to enter the DBA name you wish to register.
Step 4: Submit the Required Documentation
Along with the Trade Name Application, there are certain documents you must submit to the Arizona Corporation Commission. These documents include a signed copy of the Trade Name Application, a Certificate of Disclosure, and the filing fee. The filing fee for registering a DBA name in Arizona is $10 for electronic submissions, payable by credit or debit card.
Step 5: Publish the Trade Name
After filing the Trade Name Application and submitting the required documents, the ACC will review and process your application. If approved, a Notice of Publication will be sent to you. You must publish this notice in a newspaper of general circulation within the county where your DBA name is officially filed with the ACC. The publication must occur within sixty (60) days of the approval of your trade name application.
Step 6: File an Affidavit of Publication
Once the publication is completed, you need to obtain an Affidavit of Publication from the newspaper. This sworn statement confirms that you published the Notice of Publication as required by Arizona law. The newspaper will provide you with this document upon request. After obtaining the Affidavit of Publication, it must be filed with the Arizona Corporation Commission within three months.
Conclusion
Registering a DBA name in Arizona involves a series of steps to ensure both compliance with state regulations and the uniqueness of the chosen name. By carefully selecting a unique DBA name, conducting a thorough name search, completing the necessary forms and documentation, publishing the trade name, and filing the Affidavit of Publication, you can legally operate your business under your desired DBA name. Remember to keep copies of all documentation for your records and consult legal counsel if necessary to ensure your compliance with all applicable regulations.
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